PURCHASING

PURCHASING RESPONSIBILITIES

 

The GPA Purchasing Department is responsible for the procurement of goods and/or services required for the operation of all terminals located throughout Georgia, using established purchasing policies and procedures.

 

Through fair and open competition, our staff facilitates purchases along with contracts for materials, equipment, supplies, and services. The department ensures equal opportunity for all qualified and capable vendors and abides by the highest ethical standards in accomplishing its mission.

 

Please note the GPA Engineering Department posts projects and solicitation information on the GPA Engineering page at Engineering Projects.

 

VENDOR REGISTRATION

To establish an opportunity to sell goods and services to the Georgia Ports, vendors/suppliers must register in Ariba. The completed registration will allow vendors to participate and submit a response in our Ariba network; however, it does not guarantee notification of bid opportunities.

 

To register as a vendor, we will need the following information:

Company name

The name of your company as shown on your W-8 or W-9.

Contact information

Contact information for the person(s) that you have designated to work with the GPA on sourcing activities. (contact name, e-mail address, and phone number).

 

NOTE: It is highly recommended that a generic company e-mail address be used at registration (i.e. sales@company.com), as the e-mail provided is permanently tied to your registration record.

Organization’s Capabilities

Please make sure to select all commodity codes that are associated with your organization’s capabilities.

image

IMPORTANT INFORMATION

 

Our implementation of Ariba is for sourcing activities only and does not include Ariba’s Procure to Pay (P2P) solutions. If your company already has an Ariba Network account, please contact your Ariba administrator. It is the vendor’s responsibility to update vendor information when any changes occur.

 

For help registering on the Ariba network, please contact Ariba Supplier Support. For additional information on the Ariba network, please click here.

MINIMUM REQUIREMENTS

Vendors performing services on GPA properties are required to be credentialed and meet the minimum requirements, prior to the issuance of a purchase order and any work being performed:

Transportation Worker Identification Credential (TWIC) Card

 

Federal law requires that anyone entering GPA property must obtain a Transportation Workers Identification Credential (TWIC) card, click here for more information

GPA Credential Card

 

All vendors entering GPA property are required to possess a properly issued and authorized GPA Credential Card by the GPA Credentialing Center. You can register for the GPA Credential Card here:

Georgia Security and Immigration Compliance Act – O.C.G.A §131091(b)(1)

 

All vendors performing physical services on GPA properties are required to supply a signed Immigration Affidavit verifying compliance. Visit E-Verify for more information.

Sexual Harassment Prevention Policy

 

Pursuant to Executive Order 01.14.19.02, the State of Georgia has adopted a strict Statewide Sexual Harassment Prevention Policy that commits to a workplace free from sexual harassment and retaliation. The vendor must review and agree to comply with the State of Georgia’s Statewide Sexual Harassment Prevention Policy located on the State of Georgia’s Department of Administrative Services website. Click here to view the policy.

Invoicing/Freight

 

A Purchase Order number (orders through our Purchasing Department) or a Departmental Purchase Order number (issued at a departmental level) must be shown on the vendor’s invoice and emailed to APinvoices@gaports.com.

 

FREIGHT NOTE: The vendor must provide an original bill for freight charges in excess of $150.00.

img

Insurance Requirements

 

Insurance requirements are determined on an individual project basis. All vendors performing work on GPA property must provide a Certificate of Insurance (COI) that meets GPA’s insurance requirements. The COI must be approved by GPA Risk Management prior to any work being performed.

GPA Terms and Conditions

 

Click to view GPA terms and conditions (PDF)

GPA Safety Requirements

 

Vendors, over-the-road truckers, manufacturers’ representatives, visitors, contractors, and others entering the facility will conform to these rules while on GPA property. Failure to adhere to these rules may result in a temporary and/or permanent ban from GPA property. To download the Safety Rules, click here to visit the GPA Safety page.

SURPLUS PROPERTY

The GPA Purchasing Department is responsible for the disposition of surplus property and salvage cargo.

Bidding Opportunities

Some opportunities for bidding on GPA surplus property are available through the GovDeals website at
www.govdeals.com

Interest in Bidding Opportunities

Anyone interested in receiving notification of GPA surplus property bidding opportunities should email
gpapurchasing@gaports.com

Note: GPA personnel are excluded from bidding on GPA surplus property

CONTACT PURCHASING

Georgia Ports Authority
Purchasing Department
2 Main Street, Garden City, GA 31408 | EMAIL

PURCHASING STAFF

NAME TITLE PHONE
Tamela Wright, MBA, NIGP-CPP Purchasing Manager (912) 964-3991
Brandy Booth Assistant Manager, Communications & Purchasing (912) 964-3993
Ginger Adkinson, CPPB Senior Purchasing, Supervisor (912) 964-3992
Lisa Lansford, CPPB, NIGP-CPP Senior Procurement Specialist (912) 964-3999
Ylonda Fate Senior Buyer (912) 964-3933
Cherry Jones Buyer (912) 966-3625
Andrew Shuman Buyer (912) 964-3989

CONTACT COMMUNICATIONS

Georgia Ports Authority |
Purchasing Department
2 Main Street, Garden City, GA 31408 | EMAIL

COMMUNICATIONS STAFF

NAME TITLE PHONE
Brandy Booth Assistant Manager Communications & Purchasing (912) 964-3993
Benita Evans Admin Coordinator - Communications & Purchasing (912) 964-3971
Ashley Harris Communications Support Specialist (912) 965-6358